DQ#1 – What are some of the software suites and business application software packages that you have experience using? What are some of the features of the applications in those suites and packages? How is information generated in the individual programs stored? O’Brien and Marakas indicated that “the major uses of information systems for the operations, management, and competitive advantage of a business” (O’Brien ; Marakas, 2008, p. 8). The software suite that I use on a daily bases and that I am most familiar with is the MS Office. I constantly use Outlook to schedule meetings, plan out my day, interact with employees, etc.
I do various presentations throughout the organization and within my department, so PowerPoint comes in handy. I use excel for planning purposes, to store data, uncover trends, etc. There are three basic reasons for all business applications of information technology, and they play a vital role for the development and continued performance of a business entity. They consist of: * Support of its business processes and operations. * Support of decision making by its employees and managers. * Support of its strategies for competitive advantage (O’Brien & Marakas, 2008, p. 9).
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Software suites are great for businesses because they save money, instead of buying individual software packages separately. O’Brien and Marakas mentioned that “another advantage is that all programs use a similar graphical user interface (GUI) of icons, tool and status bars, menus, and so on, which gives them the same look and feel, and makes them easier to learn and use” (O’Brien ; Marakas, 2008, p. 123). The software suites provide the advantage of compatibility with each other as well. This makes the software more efficient for businesses than just using a variety of individual packaged software.
I wish I had more experience or was more familiar with accounting software. I know this class will be a huge benefit. Apart The software suites that I have used are Microsoft Office and Open Office. Until I was unable to use Open Office in my classes here at Phoenix I had used Open Office for a number of years. I have not used any business applications software packages. The Microsoft that I use is Microsoft Office 2007. Microsoft Office and Open Office are very similar in the features that they offer. Microsoft office uses offers Access 2007, Excel 2007, PowerPoint, Outlook, and Word 2007.
The features of Open Office are the writer, Impress, Calc, Base, and Draw. Writer is a word processor that is similar to Microsoft Word and WordPerfect. With this program PDF files can be exported. It can also function as a basic WYSIWYG editor for creating and editing web pages. Calc is a spreadsheet similar to Microsoft Excel. It can export spreadsheet to the PDF format. It also provides a number of features not included in Excel. This includes a system which automatically defines series for graphing. This is based on the layout of the user’s data. Impress is similar to PowerPoint.
It can export presentations to Adobe Flash files. This allows them to be played on any computer which has a Flash player installed. Impress can create PDF files and is able to read Microsoft PowerPoints. Base is a database management program similar to Microsoft Access. With Base there is the ability to create and manipulate databases. It also allows the building of forms and reports to provide easy access to date for end-users. Draw is a vector graphics editor. This can be used to create drawings such as flowcharts. Draw is able to export its creations to PDF format.
Math is a tool for creating and editing mathematical formulae. This is similar to Microsoft Equation Editor. It supports multiple fonts and export to PDF. I wish I was more familiar with and experienced in accounting software. I know this class will be a huge benefit. The software suite that I use on a daily bases and am the most familiar with is the MS Office. I constantly use Outlook to schedule meetings, plan out my day, interact with employees, etc. I do various presentations throughout the organization and within my department, so PowerPoint comes in handy.
I use excel for planning purposes, to store data, uncover trends, etc. At my previous employer, the accounting firm used Sage Peachtree to track providers with overdue payments. This allowed our department to track payment plans, convey to providers when a payment was not received, and to show how much was outstanding overall for all providers. This gave our company an overview on the funds we collected throughout the year and the funds still outstanding so we can contact the providers in order to collect the funds that were overpaid. Sage Peachtree was used to store provider nformation for billing intentions to collect on overpaid funds from the state. Using this system effectively allowed our company to examine and estimate our projected payments and earnings. Peachtree was used weekly to generate a report to find out which providers were 30 to 60 days and approaching 90 days past due. This allowed our company to decide what collection letters to send regarding past due payments. When I used the software, it was an older version dating back to 2003 and Sage Peachtree Pro Accounting 2012 software is available now.
According to Peachtree. com, it appears the newest Sage Peachtree Pro Accounting software has more features and tools for one to use in tracking business needs. The new 2012 product allows the user to track inventory control, business analysis, payroll processes, and reports to fit the needs of the creator. The software also allows one to direct their employees, manage the cash flow and any budgets, and user friendly with Microsoft Word and Excel (2011, p. ). O’Brien, J. A. , & Marakas, G. M. (2008). Management information systems. Boston: McGraw-Hill/Irwin.