Central Evaluation Unit Essay

September 7, 2017 General Studies

The XIII Directorate of the European Union has a Central Evaluation Unit ( CEU ) which is tasked with rating of applications for grants from faculty members under its “cooperation and foundations” strategy. This strategy distributed comparatively little grants to fund concerted research between universities in the EU. All applications were sent to the CEU’s processing unit ( CEUPU ) by university affair officers ( ULOs ) who are based in around 150 universities. The procedure flow of the CEUPU can be shown in the undermentioned page. As can be seen. the turnaround clip can be shortened even more if the draughtss will hold direct entree to the ULOs and coordination done straight.

This can be achieved by usage of electronic mail with the secretaries merely copy-furnished. Besides. the papers trailing can be automated so that everyone knows where the paperss are at any given clip. utilizing the identifier codification that has been established for each application. In all. the application will be handled by the undermentioned people:

1. The ULOs who receive it and direct to CEU.
2. Receipt clerk that checks that signifiers are complete.
3. Coding staff – set up a alone identifier for the application. encodes the information in the system.
4. Senior secretary that assigns the application to the following available checker.
5. Checker assesses the application. One-half of the clip. there is a demand for extra information or information. and this must be conveyed to the secretary.
6. Secretary sends a question to the ULO
7. ULO secures the info from the applier and sends back to secretary
8. Secretary sends to chequer assigned
9. Checker decides
10. Hearer composes and sends acceptance/rejection missive. The job of the CEUPU procedure is that there are excessively many stairss and people involved in the procedure. First. the procedure can be automated and the application paperss scanned. Then. the file can be sent electronically to the draughtss so that they can be evaluated. Direct communicating by the draughtss to the ULO can be made for any inquiries/ extra information needed.

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Hearers prepare the credence or rejection paperss
ULOs receive application for grants
Additional info and demands sent back
Request missive sent
File sent to secretary who so makes a petition for the aggregation of any information losing or extra information required Yes
Checker evaluates the application
Decision is made by the draughtss to accept or reject
Extra information needed?
Senior secretary of the draughtss assigns file to the following available checker 8 grosss clerks check each application for completeness of all necessary signifiers Applications arrive from 150 ULOs. placed in the “in-tray” No

Pro forma front sheet attached to paperss
2 clerks place identifier on the signifier and encode it into the information system COMPLETE?


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