OpenPro is a system that is fully designed to run on the Web. This provides the company with real time analysis to help drive efficiency, organization and customer satisfaction using one entire system management database. Below is an example of a Distribution module of how information flows through the OpenPro system: Internet and Mobile Access Components OpenPro is described on OpenPro (2012) as a “fully web-based ERP solution. ” As an entirely web-based multipurpose program, the diversity of the program has few limitations.
However, this also puts OpenPro at a range of security risks. Riordan information technology and security areas will be required to be available to not only safely transition the company to OpenPro use, but also to continue monitoring and implementation of security measures. As previously discussed, OpenPro is an open source program, meaning that it has a public use doctrine, allowing it to be used and manipulated in any way the buyer sees fit. This creates great versatility, but puts the program at risk of manipulation and may create security loopholes.
You will find as you read further what these security loopholes may be and what can be done to minimize the risk. The OpenPro program is also completely online-based, meaning that all data “always on” and will stored in a cloud via the secure Riordan data center based in San Jose, CA (University of Phoenix, 2013). As many employees across a wide range of departments will be accessing this cloud from a variety of workstations (mobile phones, approved home terminals, laptops, and on-site workstations), adequate security measures will be enabled at all times.
These security measures include user-specific logon information, multi-level encryption, and a human resources-based accountability clause (mandatory for all employees). Since OpenPro is completely online-based these security measures are required for a company’s success and constant ability to develop success for the future. By managing its employees with these security measures, OpenPro ensures that information cannot flow freely outside of its system. Proposed Business Process Changes
OpenPro uses the Rapid Implementation Method, or RIM strategy, for achieving outstanding performance in regards to business process changes. Although OpenPro has many benefits, sometimes enterprise resource planning (ERP) systems fail due to the process in which the systems are implemented. According to OpenPro, “Many ERP systems face implementation difficulties because of improper implementation planning, interacting with the workers, and workers’ resistance to change and improper training”. Because of these problems business process changes become difficult to implement.
So in order to meet these requirements, the department must be able to identify policy and procedure areas within the organization which may be affected by OpenPro applications. Also, understanding the methods of conducting business, errors experienced with current methods, and business process methods to be identified with the new system, must be known to all users involved. Upper and middle management must be supportive of the project supervise the training process to ensure all employees are proficient in using OpenPro.
Part of this process will also, in the end, have a continuous improvement strategy in place in order to ensure that the process change does not fall out of compliance. OpenPro has, for years, continually developed this process to ensure system reliability, and ensure its customers can employ OpenPro to overcome any business obstacle. With this in mind, the organization will be better prepared, to face tomorrow’s business challenges. Conclusion As you can see OpenPro gives its customers a number of tools to maximize their success, the distribution diagram illustrates how information flows through its web-based the system.
However, with implementation and security being a component to be mastered; much is needed to be done internally by the customer to have consistent success. Implementation planning, interaction with the workers, and workers’ resistance to change pose the biggest concerns, but with the proper training and the illustration of the company’s overall goals for success OpenPro can shift the culture of a company to drive it to success. The diagram illustrates how OpenPro works o their customer’s advantage and provides its customers with the tools to develop success with its versatility and reliability, and how efficiency and organization of information is the first step the building its company’s future. References University of Phoenix. (2013). Riordan Manufacturing, Inc. [Multimedia]. Retrieved from University of Phoenix, CIS319 website. OpenPro. (2012). OPENPRO ERP SOFTWARE MODULES. Retrieved From http://www. openpro. com/products_modules. html OpenPro. (2012). OpenPro’s Rapid Implementation Method. Retrieved from http://www. openpro. com/products_implementation_rim. html